Ken Klein, Chair, convened the meeting at 9:20 a.m.  He welcomed all the participants, and introduced the current officers:

Current officers (2003-2005):

·        Chair: Ken Klein, University of Southern California

·        Vice-Chair/Chair-Elect: Hsi-chu Bolick, University of North Carolina

·        Member-at-Large: Ai-Lin Yang, University of California, Berkeley

·        Chinese Officer, 2003: Xiaoli Li, University of Washington

·        Chinese Officer, 2004-2005: Mary Lin, University of Wisconsin, Madison

·        Japanese Officer: Hitoshi Kamada, Arizona State University

·        Korean Officer: Sun Yoon Lee, University of Southern California

Friday or Saturday meetings

Klein introduced a discussion of the issue of whether OCLC CJK Users G

roup meetings should be held on Fridays or Saturdays by noting that, in the 12 previous meetings, 10 had been held on Saturday and only 2 on Friday.  Friday mornings have long been the time when RLG CJK meetings were held and, in deference to those who wished to attend both, OCLC meetings have most normally been held on Saturday morning.  There is also a wish to avoid conflicting with NCC meetings, which at times are held on Friday.

Several members prior to the meeting had expressed their preference for Friday meetings, so that it would not be necessary to stay at the conference an additional day.  Suggestions included arranging with RLG to alternate the scheduling of meetings, or holding the OCLC CJK Users Group meeting on Friday afternoon.  (It was reported, though, that NCC is planning to have their meeting next year on Friday afternoon.)  Klein committed to communicating early with CEAL, RLG, and NCC in order to find a meeting time for 2005 that would meet as many needs as possible.

The issue was then raised as to why the meetings were being held at a distance from the convention site.  Travel time and expense have made this a further inconvenience for members.  Marty Withrow responded that it was a matter of economics, the budget for Users Group meetings being too limited to accommodate expensive hotel charges.  It was moved, seconded, and voted that the Chair write a letter to Jay Jordan, President of OCLC, stressing that it is the wish of the members that Users Group meetings be scheduled at times and locations convenient to the users. 

Post Pinyin Conversion Cleanup Project (PPCCP), Phase 1 Report

Klein introduced the members of the PPCCP Task Force:

n      Xiaoli Li, Chair (University of Washington)

n      Hsi-chu Bolick (Univ. of North Carolina)

n      Yue Li (University of Florida)

n      Daphne Wang (University of Oregon)

n      Bill McCloy (Univ. of Washington Law)

n      Philip Melzer (Library of Congress)

There were four groups of cleanup problems identified in the pinyin conversion process:

1. 6,848 Wade-Giles/Pinyin MXTed records.
2. Records not successfully converted by means of the WG-PY conversion program
3. Records with variants of "Minguo"
4. Records converted but not marked with a 987 PINYIN field

The last three groups can be dealt with globally, but the first group of 6,848 records have to be examined, one-by-one, by catalogers.  In Phase 1, libraries are asked to examine and correct their own records, inasmuch as is possible.  63 libraries, representing roughly 3,000 of the records, agreed to participate in Phase 1 and, to date, about 1,700 of these have been corrected.  All participants were urged to complete the work on their own records as soon as possible so that Phase 1 can be completed.

Half of the 6,848 records belong to the top 28 institutions; three-fourths to the top 88 institutions.  However, 545 institutions have 5 or less titles to correct; 320 institutions have only one each.  These libraries are less likely to have the ability or time to correct their own records, or to see the process as a priority.  Also, many of the records belong to RLIN users, with no access to OCLC to correct them.  Thus, there is a need for a second phase.

Phase 2 will consist of sorting the records not corrected in Phase 1, analyzing which of the participating PPCCP libraries hold the title (aside from the record owner), and apportioning these out for correction among the libraries willing to take part in Phase 2. 

Certificates of appreciation were then given in recognition of individual participation in Phase 1.

Finally, it was noted that, as of March 12, 2004, Hisako Kotaka has worked at OCLC for 20 years, and her many contributions to the Users Group were recognized.

Adding CALIS Bibliographic Records-James Cheng 

KORMARC and MARC21-Sun Yoon Lee (Click for the PowerPoint presentation)

When Parallel Collide-Hsi-chu Bolick (Click for the PowerPoint presentation)

OCLC Data in a local application-Ken Klein (Cancelled due to time constraints)

Annual Report: New Enterprises & Development News-Marty Withrow

(Click for the PowerPoint presentation)

OCLC APS Update-Andrew Wang (Click for the PowerPoint presentation)

OCLC CJK Update-Hisako Kotaka (Click for the PowerPoint presentation)