The Chair of the OCLC CJK350 Users Group, Eugene Wu, opened the meeting at 8:07 a.m. by welcoming those present (51 members representing 27 institutions).

The Chair extended a special welcome to: Ms. Min Min Chang (Director, Hong Kong University of Science and Technology Library), Ms. Lo Li-man (National Central Library, Taiwan, representing Mr. Cheng Heng-hsiung, Member-at-Large of the Group's Executive Board), and Ms. Jean Han and Annie Chang, representing the Group's newest institutional members, UC Berkeley's East Asian Library and the Center for Chinese Studies Library, respectively.

Chair's Report

1. Meeting With OCLC President
Mr. Wu reported that, in his capacity as Chair of the Users Group, he had had a meeting on November 6, 1992 with Dr. K. Wayne Smith, OCLC President; Phillis Bova Spies, Vice President for Marketing and Sales; and Andrew Wang. Dr. Smith assured him of OCLC's firm commitment to its CJK program as a service to the academic community, in spite of the fact that the CJK program has not been a financially profitable operation to OCLC. Dr. Smith expressed his pleasure over RLG's willingness to exchange CJK records directly with OCLC, and stated that OCLC remains ready to offer additional service to its constituencies. He mentioned that a number of major university libraries have migrated from RLIN to OCLC during the past year, and that he expected more to follow.

2. Election Results
Mr. Wu reported on the result of the election. Ninety five ballots were sent out, of which 47 were returned (a 49% return rate). Those elected were: James Cheng (Vice Chair/Chair Elect), Abraham Yu (Chinese Officer), Shizuko Radbill (Japanese Officer), Joy Kim (Korean Officer), and Edward Martinique (Member-at-Large). Karl Lo, the incumbent Vice Chair/Chair Elect, will be the Group's Chair. All will serve a two-year term.

3. Change of Name of the Users Group
Mr. Wu said that a name change for the Group has been under discussion for some time. "CJK350" is the name of a hardware product, which is being replaced by CJK Plus. The Executive Board, at its meeting on March 24, 1993, agreed on a new name, "OCLC CJK Users Group", and recommended that it be submitted to the membership for a vote. The motion was seconded and carried.

4. Amendments to the By-Laws
Two proposed amendments to the By-Laws were sent to the membership prior to the membership meeting. They were adopted at the meeting as follows:
Article IV was amended to include Member-at-Large as the 6th member on the Executive Board.

Article V, Section E. The first paragraph was amended to read: 1) The Program Committee, composed of the Executive Board and perhaps additional members appointed by the Chair, usually institutional representatives of the CJK Users Group, shall prepare ... (letters in boldface added as per adopted amendments.)

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Program Committee Report

1. Task Force on CJK Retrospective Conversion
Karl Lo reported that, according to the Task Force's recent survey, there are 1.4 million manual records that have yet to be converted. At its meeting the previous day, the Program Committee recommended that the three largest institutional members (Harvard, UCB, and Univ. of Washington) convert their collections first according to the OCLC standard (K or I level), including CJK scripts. There was a motion to accept this recommendation, which was seconded and carried.

2. Task Force on Analytical Cataloging
James Cheng introduced the four members of the Task Force: Thomas Lee, Min-chih Chou, James Cheng, and Edward Martinique. Mr. Cheng reported that the Task Force had conducted a survey to determine what was/was not analyzed, and what was/was not online. The survey result will be circulated for additions and comments. The following libraries responded to Mr. Cheng's call for volunteers to participate in this project: Harvard, UCLA, University of Colorado at Boulder, University of Oregon, University of Kansas, Hong Kong University of Science and Technology, University of Washington, University of Pittsburgh, and Indiana University. Members are asked to respond, by the end of June, 1993, with their commitments. The composite list, with information of who is responsible for what set(s), will be distributed by the end of August, 1993. Mr. Cheng will serve as a liaison with the RLG East Asian group which had expressed interest in a cooperative project. He has agreed also to serve one more year as Chair of the Program Committee.

There was a suggestion that OCLC provide tapes of multi-volume sets. If OCLC establishes a profile for sets beforehand, then local libraries can request tapes for particular sets. Mr. Wang was receptive to this suggestion.

3. Enhancement of RLIN Records
Mr. Wang was asked to give a progress report on the lack of call numbers in records from RLIN. Mr. Wang said that, OCLC, an organization serving 16,000+ institutional members, has a long list of priorities, but a group of staff has already been assigned to address this issue. Karl Lo, the incoming Chair, was asked to write a letter to Mr. Wayne Smith asking him to expedite this matter.

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OCLC Reports

Andrew Wang, Hisako Kotaka, and Shu-En Tsai each made a report. Their reports are attached.

At 12:00 noon, Mr. Eugene Wu, the outgoing Chair, adjourned the meeting with a ceremony of handing a computer diskette (a symbolic seal for the Group!) over to the incoming Chair, Mr. Karl Lo.

(recorded and respectfully submitted by Joy Kim)